Revised Form I-9 and Section 1 Changes

The U.S. Citizenship and Immigration Services (USCIS) announced the release of the revised Form I-9. By January 22, 2017, employers must use only the new version, dated 11/14/2016 N. Until then, they may continue to use the version dated 3/8/2013 N or the new version.

The most important changes to form included:
  • Section 1 - USCIS has replaced the "Other Names Used" field in Section 1 with "Other Last Names Used" in order to avoid possible discrimination issues and to protect the privacy of transgender and other individuals who have changed their first names.
  • Section 1 - modifications have been made to request that aliens authorized to work record either their (1) Alien Registration Number (A-Number)/USCISNumber) or (2) Form I-94 Admission Number or (3) Foreign Passport Number & Country of Issuance.
  • Section 1 - If the employee does not use a Preparer or Translator to assist in completing Section 1, he or she must indicate so on a new check box labeled, "I did not use a preparer or translator". In addition, the form enables the completion of multiple Preparers or Translators, each of whom must complete a separate "Preparer and/or Translator" section.
  • Section 1 - No blank spaces are allowed. If an employee does not provide any of the following information in Section 1, they must enter N/A on the Form I-9:
                                  - Middle Initial
                                  - Other Last Names Used
                                  - Employment Authorization Expiration Date
                                  - Alien Registration/USCIS Number
                                  - Form I-94 Admission Number
                                  - Foreign Passport Number
                                  - Country of Issuance
                                  - Email Address
                                  - Telephone Number